Skip to main content

Settlements

The merchant will receive a settlement in accordance with the agreement

Frequency​

Available settlement frequency options are:

  • Daily (business days)
  • Weekly
  • Monthly

How it works in practice​

Activation​

An invoice can be either fully activated or part activated, depending on if you can deliver the complete order or not. The amount settled will be the same as the total amount of the order rows that has been activated.

All activations will be specified in the settlement files.

Returns​

An invoice can be fully or partially returned. The returned amount will be deducted from the next settlement amount (Activations minus Returns).

All returns will be specified in the settlement files.

Fees​

Depending on the agreement, any potential fees will either be deducted from the payout to the specified bank account, or separately invoiced on a monthly basis. However, the CSV settlement file will always contain the full order amount. The reason for this is to make sure the settlement sum correspond to the amount in your ERP system. If the fees are shown in the CSV file or not depends on which file type specification is agreed and used (see "File type specification" below).

Report retrieval​

There are two ways of getting the settlement files:

  1. Settlement files can be downloaded via the Walley Api. Access to the API can be gained through Merchant Hub, see: Settlements Api for more information.
  2. The settlement files can be downloaded from Merchant Hub. Logged in, go to the page Reports in the navigation menu and filter out the reports by date period, payout date, currency, reference and stores. You need the Read permissions checked for Report Management permissions to be able to see this page and the Write permission checked for downloading the settlement files. Contact our Merchant Services for access to the Merchant Hub.

Report file naming​

The CSV file name has the following format:

{Companyname}_{CountryCode}_{FromDate}-{ToDate}_settlement_{SettlementId}.csv

For example:
TestPartner 3.0_SE_170814-170815_settlement_48094

This settlement contains data for the merchant "TestPartner 3.0" in Sweden, from the 14th and 15th of August 2017.

Report file type specification​

See details of the type specifications here

Each settlement consists of two file types; one PDF and one (or more) CSV files. The PDF file aggregates all transactions and fees (if any), giving you an overview of the transactions for the settlement period (a specification of transaction types with an aggregated count to present end balance/payment) The CSV file contains information of each transaction. Walley offer two ways of generating the CSV. See below for examples on the two different ways.

CSV Regular​

The regular CSV file is the standard option settlement type. If used, the regular settlement CSV lists transactions (Purchases, Returns, Adjustments etc), but no Walley fees or commission.

File type example:

Example of CSV-file with all transaction for the period

CSV Extended​

The extended CSV file is another option that can be used instead of the standard CSV type. If used, The extended settlement CSV lists transactions (Purchases, Returns, Adjustments etc) and all Walley fees (if agreement contains fees deducted on settlement).

All fees are listed directly under each transaction.

PDF File​

Each settlement generate a PDF file that aggregates all transactions and fees (if any), giving you an overview of the transactions for the settlement period.

Example of PDF settlement file